IMPLEMENTATION OF A
HEALTH AND SAFETY
Table of Contents
Requirements for recordkeeping 3
Sources of health and safety information and data 4
Consultative arrangements 4
Health and safety action plans 5
Health and safety specialists (internal or external) and technical advisers 6
Proposed changes to the workplace 6
Requirements for recordkeeping
Health and safety records and data include but are not limited to completed copies of forms, checklists, risk assessments contained in the WHS management system.
Additionally, WHS records may include externally produced documentation such as but not limited to material safety data sheets, external WHS audit reports, health surveillance records or workplace monitoring reports.
Record must be stored locally or centrally in electronic or hardcopy form, the records shall be traceable.
Management system must assign sequential numeric number, in accordance with the Records Handling Guidelines. Traceability of a record will come from identification methods, e.g. alpha numeric, sequential numbering, computer generated and managed record management.
Records will be indexed or otherwise sorted, using a method appropriate to their type and security classification.
The records shall be filed and arrange in convenient order for storage or reference. Filing or records is based on file type such as hard copy or electronic media and must be filed in a state which is secured to prevent unauthorized access. Files must be indexed to minimize loss and enable easy retrieval.
Records located locally shall be filed in accordance with the Local WHS Records Index to ensure the index/sorting method adopted for that type of record and security level for subsequent ease of retrieval.
Some information that may be contained in the storage is:
* Operating manuals and maintenance records for plant
* Safe operating procedures for plant and safe...