Job Description and Person Specification
The job description should detail the purpose, tasks and responsibilities of the job. It is of great importance both in the recruitment process and the subsequent management of safe practice following appointment – for example it can help with induction and training. The purpose of the job description is to: Detail the purpose, tasks and responsibilities of the post. Enable jobseekers to read about the position before applying for it. Use as a reference when short listing and interviewing applicants. Assist with organising and designing the new staff member’s induction and training program. Use in appraisals as an ongoing tool throughout the employment
For new positions it is important to allow sufficient time to write up a suitable job description. For existing positions, the job description should always be checked and reviewed before the job is advertised as over time positions can change. The job description should be updated to reflect these changes. Writing a job description All job descriptions should be completed in a recognised and consistent template and should clearly state all of the following: Title of the post Employer details; including: name and location of employer and where the post is based Salary; and/or grade / hourly pay Hours to be worked. Responsibilities; the position to which the post reports and the positions (if any) or numbers of staff for which the post is responsible Main purpose of the job; description of the main purpose and function of the job – try and describe this in one sentence.
Main tasks/ responsibilities of the job; including the post holder's responsibility for promoting and safeguarding the welfare of children and young people that he/she is responsible for, or comes into contact with. Use active verbs like ‘writing’, ‘calculating’, ‘reporting’, ‘developing’ instead of vaguer terms like ‘dealing with’ ‘in charge of’...